Subcontractor Annual Prequalification Document Chase & Expiry Tracker (SMB GC Tier, 10-100 Active Subs)
Stop Chasing Expired Insurance Certificates Before They Kill Your Next Bid
The prequalification tracker built for small GCs juggling 10–100 active subs. One dashboard shows exactly which documents are missing, expiring, or overdue — so you're never caught off guard on a job site or in a bid room.
Live dashboard — subcontractor-annual-prequalification-do.vokrix.co
ou find out a sub's COI expired after they're already on-site
requalification season means 40 tabs, scattered emails, and a prayer
ou lost a bid because a sub's safety record wasn't documented in time
How it works.
Step 1
Step 1
Load Your Subcontractor Roster
Import your existing sub list in minutes — spreadsheet upload or manual entry. Every sub gets a profile that tracks their prequalification status, document checklist, and renewal dates in one place.
Step 2
Step 2
Set Your Document Requirements & Deadlines
Define exactly what each sub needs to stay qualified: COI, W-9, OSHA certs, financial statements, safety programs. The system flags gaps immediately and starts the countdown on every expiry date.
Step 3
Step 3
Automated Reminders Do the Chasing for You
Subs get automatic email nudges at 90, 60, and 30 days before anything expires. You get a live dashboard showing green, yellow, and red status across your entire roster — no more manual follow-up.
What you get.
Never Get Blindsided on a Job Site
Expired insurance or lapsed certifications become someone else's emergency when you have real-time visibility. Know every sub's compliance status before they ever set foot on your project.
Cut Document Admin Time by 75%
Your team stops sending follow-up emails and hunting through inboxes. Automated reminders and a centralized document portal mean prequalification runs itself between your annual cycles.
Win More Bids With a Clean Subcontractor Record
GCs who can demonstrate a fully prequalified, documented sub roster stand out with owners and CMs. Pull a compliance report at any moment — for a bid, an audit, or an owner request.
Built for Small GC Teams, Not Enterprise Complexity
You don't need a dedicated compliance department to use this. The setup takes an afternoon, not a quarter. No IT required, no six-month onboarding, no paying for features built for a 500-person firm.
Common questions
Your Next Renewal Cycle Is Coming. Get Ahead of It Today.
The prequalification tracker built for small GCs juggling 10–100 active subs. One dashboard shows exactly which documents are missing, expiring, or overdue — so you're never caught off guard on a job site or in a bid room.
No setup required. Start with one upload.